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International Journal of Science, Strategic Management and Technology

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WEB BASED COLLEGE MANAGEMENT SYSTEM WITH AI ENABLED STUDENT CHATBOT

AUTHORS:
M.Gobinath
S.Anandha kumar
K.Kathiresh
Gourav Kumar
Mentor
Sathya M
Affiliation
Department of Computer Science and Engineering, MIET Engineering College, Tiruchirappalli – 620007, Tamil Nadu, India
DOI: 10.55041/ijsmt.v2i4.538
CC BY 4.0 License:
This article is an open access article distributed under the terms and conditions of the Creative Commons Attribution (CC BY) license, which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.
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Abstract

This paper presents the design and implementation of a web-based College Management System integrated with an NLP-powered AI chatbot for MIET Engineering College. Built on the Django framework with MySQL database, the system provides role-based portals for administrators, faculty, and students, encompassing attendance tracking, grade management, fee administration, and class scheduling. The embedded chatbot employs a keyword-scoring pattern matching algorithm over a structured institutional knowledge base, delivering context-aware responses including personalised academic and fee information for authenticated students. The system significantly reduces administrative workload, improves information accessibility, and provides a modern, intelligent solution for academic administration.

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PUBLICATION DETAILS
Review Type:
Double-Blind Peer Review
License:
CC BY-NC 4.0
Volume/Issue:
Volume 02, Issue 04
Review Rounds:
2
Article Type:
Research Article
Publication Date:
Apr 29 2026
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M.Gobinath, , kumar, S., K.Kathiresh, & Kumar, G. (2026). Web Based College Management System with AI Enabled Student Chatbot. International Journal of Science, Strategic Management and Technology, 02(04). https://doi.org/10.55041/ijsmt.v2i4.538

M.Gobinath, , et al.. "Web Based College Management System with AI Enabled Student Chatbot." International Journal of Science, Strategic Management and Technology, vol. 02, no. 04, 2026, pp. . doi:https://doi.org/10.55041/ijsmt.v2i4.538.

M.Gobinath, ,S.Anandha kumar, K.Kathiresh, and Gourav Kumar. "Web Based College Management System with AI Enabled Student Chatbot." International Journal of Science, Strategic Management and Technology 02, no. 04 (2026). https://doi.org/https://doi.org/10.55041/ijsmt.v2i4.538.

References
1.Sharma, R., et al., "Web-Based Student Information System for Higher Education," Int. J. Comput. Appl., 2019

2.Kumar, , et al., "QR Code Based Automated Attendance System Using Android Application," J. Eng.Res., 2020

3.Wallace, S., "The Anatomy of ALICE," Parsing the Turing Test, Springer, 2009

4.Kerlyl, , et al., "Bringing Chatbots into Education: Natural Language Negotiation of Open Learner Models," ES2006, 2006

5.Devlin, J., et al., "BERT: Pre-training of Deep Bidirectional Transformers for Language Understanding," NAACL-HLT, 2019

Future work will focus on extending the system to support online payment integration, mobile application development, and advanced AI chatbot capabilities using transformer models.
Ethics and Compliance
✓ All ethical standards met
This article has undergone plagiarism screening and double-blind peer review. Editorial policies have been followed. Authors retain copyright under CC BY-NC 4.0 license. The research complies with ethical standards and institutional guidelines.
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